Question 1

Is VoxInvoice really free?

Accepted Answer

Yes, completely free. No trials, no credit card, no "free for 14 days" bait. The desktop app is free forever. You get full invoicing, expense tracking, multi-currency support, and PDF generation at no cost. We're building a paid cloud tier (VoxInvoice Plus) for team collaboration and sync — but the desktop app will always be free.

Question 2

Do I need to create an account?

Accepted Answer

Nope. Download, open, start invoicing. No sign-up, no email verification, no passwords. Your data lives on your device. When Plus launches, accounts will be optional and only needed for cloud features.

Question 3

How long does it take to set up?

Accepted Answer

About 3 minutes. Select your country, and VoxInvoice auto-configures your currency, tax rates, and invoice format. Add your business name and logo, and you’re ready to send your first invoice.

Question 4

Does VoxInvoice work on Mac, Windows, and Linux?

Accepted Answer

Yes, all three. It’s a native desktop app built with Tauri, so it’s lightweight (under 15 MB) and runs natively on macOS, Windows, and Linux. No Electron bloat.

Question 5

Can I run multiple businesses from one app?

Accepted Answer

Yes. The free tier supports up to 2 businesses. Each business gets its own clients, invoices, expenses, and tax configuration. Switch between them from the settings.

Question 6

How do I create an invoice?

Accepted Answer

Select a client (or create one on the fly), add line items with descriptions and amounts, apply taxes, and hit save. VoxInvoice auto-generates the invoice number using your configured format. You can preview it as a PDF before sending.

Question 7

Can I customize invoice numbering?

Accepted Answer

Yes. VoxInvoice supports custom prefixes and formats like INV/2026-27/001. The financial year format adjusts based on your country. Numbers auto-increment, and draft invoices don’t consume a number until finalized.

Question 8

How does tax calculation work on invoices?

Accepted Answer

Each line item can have its own tax rate — and you can choose whether tax is inclusive (baked into the price) or exclusive (added on top). VoxInvoice shows the tax breakdown clearly on the invoice. For countries like India, it automatically splits GST into CGST/SGST or shows IGST.

Question 9

Can I generate PDF invoices?

Accepted Answer

Yes. Every invoice can be exported as a professional PDF with your logo, itemized line items, tax breakdowns, payment terms, and your bank details. The PDF is generated locally — no internet needed.

Question 10

What invoice statuses are available?

Accepted Answer

Invoices move through these statuses: Draft (editable, no number assigned) → Pending (finalized, sent to client) → Partial (some payment received) → Paid (fully settled) → Overdue (past due date, not fully paid). You can filter your invoice list by any status.

Question 11

Can I record partial payments?

Accepted Answer

Yes. Clients don’t always pay the full amount at once. Record multiple payments against a single invoice — VoxInvoice tracks each payment date, amount, and method, and updates the remaining balance automatically. The invoice status moves to “Partial” until it’s fully settled.

Question 12

How does TDS / withholding tax work?

Accepted Answer

When your client deducts TDS or withholding tax before paying, record it as a deduction. VoxInvoice treats deductions as part of settlement — so an invoice with ₹2,00,000 billed, ₹20,000 TDS deducted, and ₹1,80,000 paid is marked as fully settled. You’ll see the split clearly in the invoice detail.

Question 13

What are payment accounts?

Accepted Answer

Payment accounts let you tag payments to specific bank accounts or payment methods (e.g., "HDFC Current Account", "PayPal"). This is optional — you don’t need to set up payment accounts to record payments. But if you do, your reports break down income by account.

Question 14

How are invoice statuses calculated?

Accepted Answer

Automatically. VoxInvoice looks at payments + deductions vs. the invoice total. Zero settlement = Pending. Some settlement = Partial. Full settlement = Paid. Past due date with outstanding balance = Overdue. You never manually change a status.

Question 15

Can I invoice international clients in different currencies?

Accepted Answer

Absolutely. VoxInvoice supports 40+ currencies with live exchange rates. When you record a payment, it shows the market rate, what you actually received in your home currency, and the forex gain or loss. No more manual conversion spreadsheets.

Question 16

Where do the exchange rates come from?

Accepted Answer

VoxInvoice uses the Frankfurter API, which pulls rates from the European Central Bank. Rates are fetched live when you record a payment and cached for 1 hour. For currency pairs that aren’t directly available, we calculate a cross-rate through EUR. You can also enter a custom rate manually if you know the exact amount you received.

Question 17

What is forex gain/loss and how is it tracked?

Accepted Answer

When you invoice in USD but get paid in INR, the exchange rate at payment time may differ from when you invoiced. VoxInvoice tracks the market rate, the actual amount that landed in your bank, and calculates the difference. This shows up as forex gain (you got more than expected) or loss (you got less). The dashboard summarizes your total forex impact.

Question 18

How do I track expenses?

Accepted Answer

Add an expense with a description, amount, category, and date. Optionally attach a receipt photo (it gets compressed automatically). Mark expenses as billable if you plan to invoice them to a client later.

Question 19

Can I attach receipt images to expenses?

Accepted Answer

Yes. Snap a photo or select an image file. VoxInvoice compresses it to save disk space and stores it alongside the expense record. Receipt images are included in backups too, so you won’t lose them.

Question 20

Can I export my expenses?

Accepted Answer

Yes. Export your expenses as CSV (for spreadsheets) or PDF (for a clean report). Filter by date range, category, or client before exporting to get exactly the data you need.

Question 21

Where is my data stored?

Accepted Answer

On your computer. Literally on your hard drive. VoxInvoice is offline-first — your invoices, expenses, and client data never leave your device unless you explicitly export a backup. No cloud servers, no third-party analytics, no data mining.

Question 22

What happens if my computer crashes? Will I lose everything?

Accepted Answer

Not if you use the backup feature. VoxInvoice lets you export your entire history — invoices, clients, expenses, even receipt images — as a single backup file. Restore it on any machine in seconds. We recommend backing up regularly.

Question 23

Can I move my data to a new computer?

Accepted Answer

Yes. Export a backup from your old machine, copy the file to your new machine, and restore it in VoxInvoice. Everything transfers — invoices, clients, expenses, settings, receipt images. Takes about 30 seconds.

Question 24

Does VoxInvoice collect any personal data?

Accepted Answer

No. The free desktop app doesn’t phone home, doesn’t track usage, and doesn’t collect analytics. There are no accounts, no telemetry, no cookies. Your data stays on your machine. Period.

Question 25

What tax systems does VoxInvoice support?

Accepted Answer

VoxInvoice auto-configures tax profiles based on your country. GST for India, VAT for the UK and UAE, Sales Tax for the US — with support for inclusive and exclusive tax calculations, per line item. You can also create custom tax profiles if your setup is unique.

Question 26

What is VoxInvoice Plus?

Accepted Answer

Plus is an upcoming paid tier that adds cloud sync, multi-device access, and team collaboration. The desktop app stays free forever — Plus is for people who want to access their data from any browser or share invoice management with team members. Join the waitlist to be notified when it launches.

Question 27

Do I get notified about overdue invoices?

Accepted Answer

Yes. VoxInvoice sends desktop notifications for upcoming and overdue invoices. You can customize the reminder schedule (e.g., 1 day before due, on the due date, 7 days after) and set quiet hours so you don’t get pinged at midnight.

Question 28

Is there a mobile app?

Accepted Answer

Not yet. VoxInvoice is desktop-only for now. The Plus tier will bring a web app accessible from any browser, including mobile. The desktop app will always be available for offline use.

Frequently Asked Questions

Getting Started

Invoicing

Payments

Multi-Currency

Expenses

Data & Privacy

General